Free event tool · 04
Food and drink calculator
Use transparent planning assumptions for food, non-alcoholic drinks, dessert, ice, and serving supplies.
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Event details
These details stay only in this browser and help the compatible tools work from the same plan.
Food and drink estimates
BirthdayAssumptions: children use 0.65 of an adult food portion; each drink serving is about 250 ml; ice bags are 2 kg. Dietary needs, menu, weather, venue rules, and local service practices can change this plan.
Practical method
Use serving estimates as a starting point, never a guarantee
Guest count, duration, and service style create a useful first estimate. Dietary needs, menu, weather, venue rules, and local service practices can change it.
Count confirmed people
Use the best current adult and child counts rather than the maximum number invited.
Choose the service style
A main meal, light snacks, and dessert-focused gathering need different planning quantities.
Adjust for your context
Increase or reduce the result when your menu, weather, activity level, or venue suggests a different need.
Private by design
Your entries are intended to remain on this device. Do not add sensitive information to notes.
Check venue rules
Confirm whether the venue provides ice, water, plates, or disposal before buying duplicates.
Questions about this tool
Decisions worth clarifying
Does it plan alcoholic drinks?
No. The launch tool focuses on food and non-alcoholic drinks.
Are the results exact?
No. They are rounded planning estimates and should be adjusted for your real menu and guests.
Privacy: your entries will remain only in this browser's local storage. You can remove them by clearing this site's data.